Leadership Events Planner

Job Purpose

As part of our Performance & Development team, you will play a proactive role in supporting our leadership development initiatives. If you have a passion for event management and excellent organizational skills we invite you to apply for this exciting opportunity to contribute to the growth and development of our organization's future leaders.

The role will proactively lead all aspects of planning and organisation to support the leadership development programmes in the Performance & Development team. This is a varied role that involves planning and delivering all elements of residential and virtual leadership programmes and events.

What you'll do

Coordination & Administration

• · Proactively lead all leadership programme organisation, including but not limited to:
  • Arranging meetings with National Grid stakeholders and programme partners (external suppliers).
  • Arranging external partner group workshops.
  • Arranging virtual development sessions and meetings.
  • Preparing and delivering communications, including rapid responses and solutions to questions and queries arising from any communications.
• · Build relationships with programme partners to understand how they are contributing to the programme, and what needs to be taken into consideration to land their programme elements effectively.
• Establish relationships with the key administration contacts for all partners to be able to effectively arrange meetings for all parties involved.
• Recognise the nuances around all aspects of the design, partners, stakeholders, measures and intentions around the leadership programmes to be able to plan and organise effectively.
• Map internal National Grid stakeholders and understand who all stakeholders and their PAs are (if appropriate) to organise meetings quickly and effectively across global time zones.
• Ensuring that programme coordination and administration makes clear reference to the specific programme, any programme branding, and that meetings/invites contain notes to ensure clarity for all involved.
• Ensuring any required collateral is fit for purpose, prepared/ordered, and ready to provide onsite or virtually across the leadership programmes.
• Creating a people directory for separate cohorts on leadership programmes.
• Collating, grouping and high level analysis of feedback e.g. Mentimeter and other feedback approaches.
• Reviewing LinkedIn Learning content that might be used to support content for programmes, shortlisting this for programme stakeholders to review.
• Keep aligned with the National Grid finance team throughout to ensure costs are as expected.
  • Recharging programme costs to the relevant cost centres of the participants.
• Partnering with Accenture (National Grid’s Managed Service Provider) to ensure that leadership programmes are delivered against requirements. This involves:
  • Supporting the set- up of Scopes of Work and contracts.
  • Handling administration elements of programmes in MyHub. For example, loading all of the participant information such as email address, job title, line manager name, number of direct reports, talent rating, band, geographical location, cost centres, CPO and HRBP name, dates etc.

Venue Event Planning

• Event management planning with potential to support delivery onsite at residential connect points where required.
• Partnering with National Grid’s venue booking agent Agiito, as well as venue-specific booking and planning teams.
• Ensuring dates and locations for residential elements of programmes work for programme partners and participants. Our programmes range in complexity – there are multiple venue requirements across global locations for each programme.
• Tracking finances and ensuring costs are aligned with programme projections. Noticing where there may be discrepancies and raising potential issues with P&D team stakeholders as required.
• Ensuring that the appropriate rooms are selected and secured for participants, partners and National Grid stakeholders for daytime and evening events at programmes.
• Coordinating accommodation for participants, partners and National Grid stakeholders.
  • This will include; creating rooming lists, ensuring continuity of rooms for participants and highlighting any VIP’s
• Coordinating dining options for the residential elements of programmes
  • This will include; booking lunches and liaising with any restaurants that we may be using for evening dining. Sending out menu choices and logging responses, chasing responses to meet deadlines , and checking allergy and dietary queries with the venues.
• Ensuring the venue will deliver against all our standard requirements as agreed with them, as well as confirming the venue has our requests for any additional requirements

What you'll have

• Proactivity and tenacity. The Leadership Events Planner will often take the lead with decisions and hold others to account to ensure that all activities are completed in a way that makes sense across complex programmes, and evolving requirements.
• Strong attention to detail. For example, if ‘Teams’ meetings are set up for participants where the Leadership Events Planner is not anticipated to attend themselves, ensuring that in the ‘meeting options’, all attendees can bypass the lobby and get straight on the call.
• Accountability – holding self to account for the smooth running of leadership programmes and being available behind the scenes where required to ensure elements that have been set up and run as intended.
• Strong customer-service focus throughout all work activities, building credibility to be seen to be delivering as a trusted partner to all stakeholders across all programmes.
• A curious interest in leadership development to be able to lean in and join the dots with emergent knowledge/challenges/opportunities and raise these with the key programme stakeholders as required.

What you'll get

A competitive salary between £35,000– £50,000 – dependent on capability

As well as your base salary, you will receive a bonus based on personal and company performance and a competitive contributory pension scheme where we will double match your contribution to a maximum company contribution of 12%. You will also have access to a number of flexible benefits such as a share incentive plan, salary sacrifice car and technology schemes, support via employee assistance lines and matched charity giving to name a few.
 

About us

National Grid touches the lives of almost everyone, with an energy network that stretches across the Atlantic. We’re an international team, and our work underpins the lives of millions of people. Feet forwards, head up, and eyes bright, we’re working hard to create value for people today – and shape the future of energy tomorrow.

In the UK, we don’t generate or sell energy – we join the dots to get energy from A to B. From making a cup of tea in the morning, to keeping the lights on in hospitals, our electricity network puts power in the hands of people. Without it, the world as we know it would grind to a halt.

The world of energy is changing beyond recognition. Working at National Grid, you won’t just be touching the lives of almost everyone in the UK – you’ll be shaping the way we use and consume energy for generations to come. 

Our values and principles 

At National Grid, through listening to what our customers need, every day we do the right thing and find a better way.

As a National Grid employee, you’ll treat our customers as a priority, taking time to listen and work with them to help give them the best experience we possibly can. You’ll need to be proactive and flexible in your approach and continually look for ways to exceed their expectations – sometimes in unexpected and helpful ways. You’ll provide accessible information when our customers need it and make things simple by using your expertise to guide them. Above all, you’ll follow through on your promises to deliver value, drive efficiency and give them a great customer experience.

We offer inclusion and diversity training for everyone here at National Grid, with a view to building an inclusive working environment and developing all our employees. Training opportunities range from unconscious bias and reverse mentoring to targeted training initiatives which are tailored to support our diverse and innovative work force.
 

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